Virtual Assistant Tools and Techniques to Enhance Workflow
As a virtual assistant, you will have to make sure that you’re efficient with your workflow to be able to compete in the market. The virtual assistant industry sees year-on-year growth, which means plenty of competitors popping up that will be willing to undercut you to get gigs.
This is why it’s important to be as on-the-ball as you can be. And a great way to do this?
Tools and technology!
There are plenty of tools and technology that can help VAs to manage their workflow and make it as efficient as possible.
Here are the best tools you need…
1. Canva
Canva has turned practically everybody into a low-level graphic designer.
Okay, that’s not strictly true, you still need an actual graphic designer if you want proper graphic work done. But for supplementary graphics Canva does the trick, and it’s very easy to learn.
A free service, all you need is an account to get started. There are plenty of YouTube tutorials you can watch to learn the basics, and depending on how much of a quick-learner you are, you should be able to get a working ability with it in just a day or two!
You can also use Canva for presentations, which is useful if you regularly pitch people with your services.
2. Asana, Trello, or Monday
There isn’t much difference between these three project management softwares, but you should be using at least one of them as one of your virtual assistant tools.
Project management software such as Asana, Trello, and Monday are vital for maintaining a grip over your workflow and ensuring you stay on task. What’s more, if you have tons of different tasks being set, you can make sure that you don’t get overwhelmed and lose sight of any of them.
Pick the software you like the look of the most and get started. The in-built tutorials are pretty helpful for teaching you the basics, there’s YouTube tutorials for any further knowledge-building, and you’ll likely pick it up the more you use it.
3. Grammarly
An absolute staple - Grammarly makes sure that you don’t make mistakes with grammar or spelling. This is doubly useful if you’re not a native English speaker but are doing work in English. It is one of the most crucial virtual assistant tools around.
There is both a free and paid version of Grammarly, but you’ll probably be okay with the free version. If you have room in your budget, the paid version gives you extra features that will help you to structure sentences better.
Either way, it’ll enhance the quality of your work if you’re doing any writing-based tasks.
4. Upwork
If you’re looking to score your first few virtual assistant clients, then Upwork is definitely the place to be! An online work marketplace, you can offer your services for sale and also look for people that are requesting services.
Pay tends to be on the lower side, but it’s useful for building up a portfolio and making sure that you can get a bit of money coming in as you start to build your skills.
Just be sure to get great ratings every time and to build up to higher-paying clients so that you don’t get bottlenecked at a particular rate of pay.
Enhance Your Workflow With These Virtual Assistant Tools
Being a virtual assistant can be challenging at times, particularly when you’re just starting out. But, it is a career based on freedom and variety - and is great for people from all walks of life all across the world.
Try the tools listed here and see if they help you. Remember that there is no shortage of free tools to add to your virtual assistant toolkit! Always be on the lookout for more stuff that can help make your job easier.
